Full-time
SeaOwl Energy Services
Vacancy title:
Project Document Coordinator
[Type: FULL_TIME, Industry: Engineering Services, Category: Gas & Oil]
Jobs at:
SeaOwl Energy Services Uganda
Deadline of this Job:
Tuesday, May 13 2025
Duty Station:
Kampala | Kampala | Uganda
Summary
Date Posted: Friday, May 9 2025, Base Salary: Not Disclosed
JOB DETAILS:
ACTIVITIES
The position holder shall have the following responsibilities:
- Surface (EPSCC and Enabling Infrastructure) stakeholder coordinator
- Responsible for supporting the surface team with regards to management of inputs and outputs for meetings with stakeholders
- Be the focal point or be informed by Business Development teams for day-to-day coordination/planification related to stakeholders meetings management
- Initiate the preparation of slides for the surface teams, expediting with the team members for their part of the slide packs
- Gather, review and finalize slides to avoid any inconsistency
- Send slide pack to Business Development teams or any other Entity in due time to get ready for the presentation after SURF Management validation
- Collect actions resulting from minutes of meetings for surface team members and ensure they are answered and expediting in due time
- Accountable for ensuring all required documents are ready and available for internal and external meetings.
- Interface with Project Controls, Business Development, Package Managers, Discipline leads, PMT, to ensure alignment on the project documentation requirements and information and document management processes.
- Responsible to continuously monitor and harmonize the data to ensure all data are accurate and reliable for management follow-up and decision.
- Participate to meetings with contractors, PAU and other relevant stakeholders as required.
- Maintain and report on KPIs on monthly basis.
- Lead the effort to develop robust reporting tools.
- Continuously evaluate effectiveness of the information/document management processes and procedures and participates in their upgrades as required.
- Work closely with Project teams based in Uganda and United Kingdom.
QUALIFICATIONS/EXPERIENCE REQUIRED
Qualification:
- Bachelor of Arts or Science degree in Business Management, International Relations, Communication.
Experience:
- Minimum 3 years of experience in Oil and Gas Project.
- Experience within Engineering, Procurement and Constructions (EPC) organizations in the oil and gas industry.
- Previous working experience with Reporting, Audit/compliance verification, Communication. And generating reports, dashboard, KPI
- Excellent writing, presentations and communication skills.
- Excellent interpersonal, experience in dealing with different cultural background and multi locations.
- Excellent organizational capacities and some understanding of engineering, technical documentations.
- Team player, capable of coordinating multiples and complex documents.
- Ability to propose solutions to blocking points for management approval.
- Excellent knowledge in dealing with MS Office suite of software (Excel, Word, PowerPoint), Adobe Acrobat Pro and Electronic Document Management Systems (SharePoint, Documentum)
Work Hours: 8
Experience in Months: 36
Level of Education: bachelor degree
Job application procedure
Interested and qualified? click here
