Duration of Contract: 12 months
Responsibilities & Main Activities:
Duties will include but not limited to:
- Help organize rotas and have a hands-on approach to general reception duties and providing a warm welcome to every visitor or caller with excellent customer care service.
- Maintain office security by following safety procedures and controlling access via the reception desk.
- Provide general administrative and clerical support to all staff members.
- Take and relay messages on behalf of the staff.
- Ensure knowledge of staff movements in and out of the organization
- Ensure tidy, healthy, and clean reception area at all times in addition to public areas – meeting rooms, conference rooms, public toilets, compound area, etc.
- Assist with the induction and instruction of staff in the use of all equipment associated with the Reception and Switchboard area to enable staff use the equipment effectively.
- Answer the telephone in a clear, positive, and professional manner to ensure good customer care of all enquiries.
- Receive and sort mail and deliveries.
- Schedule appointments and maintain appointment diary either manually or electronically.
- Organize conference and meeting room bookings.
- Perform other clerical receptionist duties such as filing, photocopying etc
- Perform ad-hoc administrative duties
Profile
Minimum qualification: Bachelor’s degree
Experience level: Mid-level
Knowledge:
- Telecoms Industry knowledge, Office administrative and clerical procedures, customer services & MS Office suite
Experience length:
- Minimum 2-3 years of experience as a Front Desk Receptionist/Personal Assistance/Records & Archive admin in a reputable organization preferably a Multi-National Corporation.
Skills:
- Personal & Environmental Organization, Verbal and written communication skills, Professional personal presentation, Information management, Organizing and planning, Attention to detail, Initiative, Reliability, Stress tolerance
