The objective of the Role:
The Finance Officer will oversee the financial management of the project, including budgeting, grant disbursement, financial monitoring, and compliance with donor and organizational policies. This role is critical in ensuring accountability and the efficient use of project funds to achieve desired outcomes.
Scope of Work:
1. Financial Management
- Manage the project budget, ensuring expenditures align with approved allocations and project goals.
- Prepare monthly, quarterly, and annual financial reports by donor and CEPAD-WN requirements.
- Maintain accurate and up-to-date financial records, including cashbooks, ledgers, and reconciliations.
2. Grant Disbursement and Monitoring
- Oversee the distribution of sub-grants to platform members, ensuring compliance with feminist funding principles and donor guidelines.
- Monitor the financial performance of sub-grantees, reviewing financial reports and ensuring timely submission of supporting documents.
- Provide financial guidance and capacity-building support to platform members, including training on financial management and compliance.
3. Compliance and Risk Management
- Identify and mitigate financial risks through regular monitoring and internal controls.
- Prepare for and support internal and external audits, ensuring prompt resolution of audit
4. Budgeting and Forecasting
- Develop and manage the project’s annual and multi-year budgets, ensuring alignment with programmatic objectives.
- Support the project team in preparing financial forecasts and cash flow analyses.
- Provide financial input for funding proposals and budget revisions.
5. Reporting and Communication
- Liaise with the FHN Secretariat and donors to provide timely and accurate financial reports.
- Collaborate with the Project Coordinator and National Platform Coordinator to align financial plans with project activities.
- Communicate any financial challenges or discrepancies to CEPAD-WN leadership for resolution.
Deliverables:
- Financial Reports: Monthly, quarterly, and annual reports submitted on time and in compliance with donor requirements.
- Sub-Grant Management: Timely and transparent disbursement of funds to platform members, with regular financial monitoring.
- Audit Preparedness: Successful completion of internal and external audits with minimal findings.
- Compliance: Full adherence to donor, organizational, and legal financial requirements.
- Capacity Building: Enhanced financial management skills among platform members.
Qualifications and Experience:
- Education: Bachelor’s degree in Accounting, Finance, or a related field. Professional certification (e.g., CPA, ACCA) preferred.
- Experience:
- At least 5 years of experience in financial management, preferably within the NGO or humanitarian sector.
- Proven experience managing donor-funded projects, including grant disbursement and reporting.
- Familiarity with feminist principles and gender-sensitive financial approaches is an advantage.
- Skills:
- Proficiency in accounting software (e.g., QuickBooks) and advanced Excel skills.
- Strong analytical and problem-solving abilities.
- Attention to detail and ability to manage multiple tasks under tight deadlines.
- Excellent communication and capacity-building skills.
Key Relationships:
- Internal: Executive Director, National Platform Coordinator, Project Coordinator, MEL team, and CEPAD-WN finance team.
- External: FHN Secretariat, platform members, donors, auditors, and other financial
stakeholders.
Reporting Requirements:
The Finance Officer will provide:
- Monthly Financial Reports: Detailing expenditures, budget utilization, and fund balances.
- Quarterly Reports: Consolidated financial reports aligned with donor requirements.
- Audit Reports: Support documentation and responses to audit findings.
Reporting Requirements:
The Finance Officer will provide:
- Monthly Financial Reports: Detailing expenditures, budget utilization, and fund balances.
- Quarterly Reports: Consolidated financial reports aligned with donor requirements.
- Audit Reports: Support documentation and responses to audit findings.
HOW TO APPLY
CEPAD-WN is an equal opportunity and inclusive organization, with equitable treatment to all applicants without Discrimination whatsoever.
Individuals that meet the above requirements can send a motivational letter, CV and copy of academic documents as ONE PDF ATTACHMENT to [email protected] indicating clearly on the email subject the position of interest (application) or hand deliver to the head office (NACWOLA premise, Abirici Cell, Onzivu Ward, Ayivu East Division P.o. Box 340358, Arua, Uganda.)
The Deadline for all applications is 13/DECEMBER/2024 at 17 hours EAT.
Only short-listed candidates will be contacted.
