Documentation Officer / Librarian

Job Title : Documentation Officer / Librarian (1)
Salary Scale : UAC 6
Reports to : Coordinator, Information Resources

Purpose of the Job

To manage the Library collection, provide services to library Users, as well as maintain systems for
document/information access, storage and security

Key Duties and Responsibilities

1. Package, distribute and circulate HIV/AIDS related information materials including strategic documents, reports, factsheets, messages and any other materials produced by and within UAC to stakeholders and the public.
2. Organize and effectively manage an up-to-date Documentation Centre through sorting, cataloguing, and labelling documents in accordance with set policies and regulations.
3. Respond to inquiries and establish document retrieval systems and procedures to facilitate easy access, retrieval, and distribution of documents.
4. Ensure safe custody of UAC information resources, through confirming that authorized personnel access and retrieve information easily.
5. Update and populate UAC Information Resources.
6. Participate in the development, updating and implementation of the document management policies and procedures.
7. Preserve information for extended period for HIV/AIDS Museum and Information Centre by assessing the organization’s information retention needs.
8. Provide technical support and guidance to UAC knowledge and information management initiatives including exhibitions, campaigns and advocacy events both at national and district level.
9. Advise the Commission and stakeholders on the appropriate use of and access to information both in electronic and hard copies.
10. Prepare Documentation Centre/ Library monthly performance reports.
11. Support and train employees and stakeholders on information usage, document handling and information management processes.

Person Specifications

Qualifications

• Bachelor’s Degree in Library and Information Science or Bachelor of Information Systems or Bachelor of Records and Archives Management
• Post Graduate Diploma or Master’s degree in Information Systems or Information Science from a
  recognized awarding institution.

Experience

At least 6 years working experience at the level of a Librarian in a public or any other reputable private Organization/academic institution

Competences

1. Effective communication skills;
2. Document and information management;
3. Multi-media/ digital resource centre management;
4. Application of relevant document and information management packages;
5. Database management;
6. Team work and interpersonal Relations;
7. Planning, organizing and coordinating;
8. Ethics and integrity.

Application Procedure

All applications indicating the title of the position being applied for should be addressed to the Director General, Uganda AIDS Commission, Plot 1-3 Salim Bay Road Ntinda, P.O Box 10779, Kampala or sent by mail to [email protected]. The closing date for receiving applications is 20th December 2024 at 5.00pm

Applicants should attach the following to their applications

• Letter expressing interest
• Detailed curriculum vitae with names, addresses, and phone contacts of three professional referees
• Copies of relevant academic/professional certificates
• Copies of previous appointments letters or contract agreements. Any period of employment not backed up by a letter shall not be considered as relevant experience
• Copy of National Identity Card

Only shortlisted candidates will be contacted and will be required to present your original Academic Transcripts, Certificates and National Identity Card during interviews. UAC is an equal opportunities employer.